GUIDELINES FOR SAFE AND LEGAL EVENTS
Holding an event in accordance to Corona measures this year presents another challenge for safe and legal events. The Senate Department for Culture and Europe provides a hygiene framework for guidance, which you can find here.
Events in places open to the public and outside must generally be approved by the responsible district office. In many districts, the green spaces office is responsible for the entirety of event registration, including the noise protection application and bar permit. In some cases, the noise protection application and the bar permit are approved by the public order offices.
We would like to briefly describe all the permits that may have to be obtained. You will find additional references in the downloads and links section to help you plan and hold a safe and legal event.
PUBLIC ORDER OFFICES
You can find the responsible public order offices in the districts and the necessary documents here.
Please note that the offices may take up to 9 weeks to process your application. So make sure you submit all the necessary documents to the relevant district office as soon as possible.
NOISE PROTECTION APPLICATION
The general application form for noise protection can be found here.
The application can be submitted informally via the online form, but we recommend an additional personal contact (email/phone call). A lead time of 4 weeks until the start of the event must be taken into consideration when submitting the application. If you are submitting an application at short notice, please contact the responsible district office by phone as a matter of urgency. For the noise protection, an application is provided with a completion guide here. Please note that the contents of the application differ depending on the event and that the examples are not complete.
EXEMPTION PERMIT FOR GREEN SPACES AND RECREATIONAL AREAS
If your event takes place on a green space, you must submit an informal application for a special permit to the respective district office.
Depending on the district office, the application must be received in writing and submitted at least 14 days before the event. The application must include:
- Name, address, telephone number of the applicant
- Date or period of time, specifying the time of day, if applicable, including set-up/dismantling times
- specified information on planned activities
- specified information about planned temporary buildings
- precise description of the public interest which could justify the special permit
- details of how the issues after the event will be dealt with (waste disposal, etc.)
- details of the person responsible on site, including mobile phone number
- Site plan with marking of the temporary buildings
The explicit requirements of each district green space office can be found on the respective district website. It is also advisable to contact the responsible person directly.
Please remember that the permit is subject to a fee. For fee exemption applications, please also submit your proof of non-profit status.
You can find the application for permission to serve alcoholic beverages according to § 12 of the German Restaurant Act here.
The Berlin districts all use the same document when applying for permission to serve alcoholic beverages. If you only serve non-alcoholic beverages or beverages in exchange for voluntary donations, you do not need a bar permit.
The application must be submitted to the responsible public order office at least 2 weeks before the start of the event.
SPECIAL USE PERMIT FOR PUBLIC STREETS OR SQUARES
You can find the application for a special use permit here.
If your event takes place on a public street or public square, you must apply for a special use permit at the respective public order office. The application must include
- Site plan
- Traffic sign plan in case of changed traffic routing
- Organiser's declaration
- Proof of insurance cover
- Number of visitors
- Consent of affected persons, if applicable
The application must be submitted between 4-9 weeks in advance, depending on the public order office. Please remember that the permit is subject to a fee. For fee exemption applications, please also submit your proof of non-profit status. The general fee exemption is limited to the year 2021.